Format: Comma delimited a few years ago when I switched a troop from TM to SB - I made mass entries per scout - 68 camping nights on this one date, 150 service hours on this one date - the data was still there - I did break up camping enough for the OA report to work. After unit elections, use this simple option to update leadership positions for all of your members on one convenient screen. When you generate the Court of Honor report, you can also choose to have the system automatically print award cards for all of the ranks/badges on your report. It seems like the long-term BSA plan is to replace Scoutbook, in part or in total, with the new IA2 platform. This data will need to be manually added to Scoutbook. In Scoutbook I had to enter their leadership history by hand. Email reminders to your members for upcoming activities. their Scouting journey and down the path to success. Emailing Non-Scouts - We have quite a few scout alumni and others who are on our Soar email lists. Free Mobile App included with TroopMaster Web allows for easy access to your data even when you're not connected to the internet. Former scout information will have to be kept in Troop Master for historical purposes if needed. Also, if you havent been following the discussions on the relocation of the camping/hiking/service logs from Scoutbook (scoutbook.com) to IA2 (scoutbook.scouting.org), its probably worth a look through. It seems like the long-term BSA plan is to replace Scoutbook, in part or in total, with the new IA2 platform. Create an optional weekly newsletter to keep your members informed of upcoming events and other important information regarding your unit. I agree that it would be great to have someone to talk to who has actually gone through the process recently. That is by design. Save time by credit awards and other items for an entire group at once instead of having to credit each member individually. Maintenance Advisory. Powered by Discourse, best viewed with JavaScript enabled. Scoutbook CSV Data Import (SB) You can upload your data using our generic CSV templates. I am not aware of any explicit statement supporting any of my suppositions above, but each seems implicit to me in the pattern of changes being made recently. Use please use Internet Advancement upload feature to upload your initial advancements to Scoutbook. Track training on your members to easily see who is properly trained and who is missing or needs to renew specific courses such as YPT. Thank you. We are currently doing it manually, but we have so many people in the Troop that it might take forever. Hi Michael, Edit and manage activities and events for your unit. This will take many hours. Format: Comma delimited We like to keep them on emails for volunteering and general notifications on events. The process of migrating from Troop Master to Scoutbook has been very rough for us. Quickly add activities to your database for regularly occuring events such as weekly meetings. We are also using Troopmaster for Advancement. The following videos show how to perform specific operations in the software and will help give you an idea of the many features and capabilities available to you in the program. Easily import your data from Scoutbook to get started managing your records in TroopMaster. It may not be as onerous as expected. Good to see this can be integrated.
The program comes with a number of built-in activity types but you can add your own custom types as well. This took a while. You can There are several versions of Troopmaster. @VictoriaMorgan - there is no such upload available to IA. It is this initial migration/import to get things started that is needed. We are about to begin our migration from TM to ScoutBook as well. The app was built just for Scouts and their parents and pulls
This guide is to assist a unit in transitioning from another 3rd party application to Scoutbook. height: 500px;
Add custom fields to the database to track details for items not included on the standard data tracking screens. Im not sure if I can pull similar reports from IA. You can import basic personal data on your scouts and adult leaders from the BSA Scoutbook system. With the Scouting app, its easier than ever for youth and
There is currently no import capability for the activity logs. Then, you would include that adult on any mailings. Select Scouts/Members from the pop-up menu. Scoutbook provides access to valuable tools and
Along with the ability to create your own activity types, you can also specify exactly how the system credits this for your members. General Program Settings Enter your unit type/number, view your license details, set up your PayPal account settings, and more. You can upload your data using our generic CSV templates. I wrote a custom Python program to . It might be a way to avoid manual maintenance. What is the Log In as Den Leader For? You will need to manually move this data. This forum has a treasure trove of great info Scouters helping Scouters! advancement data anywhere at any time. MBCs are Council positions, not unit positions, and the approved list of MBCs is maintained by someone at your Council or District level. Parse the activity report into something appropriate for Scoutbook. Android
ok, thanks. certainly import your Troopmaster files and Scoutbook does support parse_activity_report.py This took a while. Website Theme Choose from either a dark or light theme for your site.
that. Edit and manage activities and events for your unit. Powered by Discourse, best viewed with JavaScript enabled. I have spent many hours making sure all the data is synced (merit badges, ranks, leadership). }. This forum has a treasure trove of great info Scouters helping Scouters! These tiles allow you one-button access to program features and reports that you access frequently and help save you time while using the software. Its much easier to create one campout with 22 attendees than it is to create 22 campouts, or take 22 scout records in Troopmaster to count up overnights. Details on your scouts' Personal Data, Medical/Emergency Contact, Parents, Vehicles, Order of Arrow, and more! Scout Leadership: I had to do this by hand. Moving forward, we would input the data into IA instead of TroopMaster. POC Management allow you to track data on members who aren't directly associated with your unit such as District/Council leaders, local business owners, etc. Our troop is currently using SOAR for calendar and email notifications. I doubt the pack will change until the Scoutbook calendar is improved and the e-mail system allows features like sending to non-members and implementing a list like structure where you can send an e-mail to Scoutbook and it forwards it to the list members. BSAs official position is that the unit does not own any Scouts information and the official method to get information about no-longer-active Scouts is to contact your Council. Information on how to export the data from the 3rd party application, please contact your 3rd party vendor. sign in Let TroopMaster do the work for you and complete all of these cards automatically. You signed in with another tab or window. Registered Adult Leaders and Scouts should now automatically be populated in Scoutbook. Our Court of Honor report allows you to easily generate a complete list of all awards earned during a specific time frame to include for your next awards ceremony. Use Git or checkout with SVN using the web URL. parents to track advancement and stay connected to their unit! I converted our Troop over from TM to SB last fall. Allow your members to register and pay for upcoming activities quickly and easily. Note that you also do not add scouts and adults. Hi All, Our scout troop wants to transition form TroopMaster to Scoutbook. Scoutbook is your go-to tool to ensure not a moment is missed -
Details on your adults' Personal Data, Medical/Emergency Contact, Vehicles, Training, and more! Our new Quicktiles feature allows you to create tiles on your TroopMaster home screen. .jumbotron .section-inner {
Contents 1 General Information 2 Software information 3 General Features 4 Groupware Features 5 Public and Outreach Features 6 Feature Comparison of Currently Maintained Cub Scout Products 7 External links The first file you should transfer from ScoutBook is the Scout file. This report was a separate PDF file for each scout. meeting, to tracking attendance and advancement. NOT for former scouts. His former troop used Troopmaster and we use ScoutBook. Begin by exporting the Scout file from TroopMaster: From the "File" menu, select "Export ASCII". What Scout information are you trying to transfer? I am a competent Python programmer. The first file you should transfer from TroopMaster is the Scout file. Scout Ranks: This was mostly up to date already. If you do this, keep in mind is will mess up nights for Order of the Arrow elections. Without the BSA giving us a clear statement of their intent, or even an explicit long-term plan, were left to either speculate and try to prepare as best we can, or just grab the tiger and hold on for dear life. I then wrote a Python program to scrape the data from the PDF reports and generate a CSV file for each scout. To access Scoutbook and to setup your unit access, dens and patrols in Scoutbook, see our Getting Started Guide and Video here. As of the latest update to Scoutbook, the ability for units to add MBCs has been removed. and
The program includes many standard BSA special awards but you can add your own local or custom awards as well. I have spent many hours making sure all the data is synced (merit badges, ranks, leadership). Your unit roster Scouts and Adults should already be in Scoutbook. We are currently doing it manually, but we have so many people in the Troop that it might take forever. Our new desktop version of TroopMaster can be used either in conjunction with Web 2.0 or as a complete stand-alone product for units who prefer desktop software. Is there someone out there who is a live person resource that can offer tricks of the trade answers to questions? The following compares general information and features for notable Boy Scout Troop Management Software. For more assistance, see the getting started guides here. I have no programming abilities and everything was moved manually. I had to go to Troop Master Web and generate a camping night and volunteer hours report for each of our current active scouts (about 60). Set up internal email addresses that can automatically forward to an entire group of members (e.g., selected unit leaders, specific den, etc.). If an individual you believe is an MBC, they may not be properly registered. (SB), What do the red icons mean at the top of the Scoutbook pages? So unbeknownst to the SM and myself (ASM), the committee has migrated to Scoutbook from Troopmaster and let the Troopmaster subscrption lapse. there are just too many different combinations to make that feesible. Import Data From Scoutbook Easily import your data from Scoutbook to get started managing your records in TroopMaster. Helps ensure more accurate data entry. (Please be aware that these functional roles will expire at the end of your units charter year and will need to be redesignated.). Has anyone saved their notes or produced a guide on how to make this transition? Reports -> Activities -> Individual Activities You should utilize ScoutNET for all completed advancement and training Internet Advancement works differently, and you need to have separate permissions for it, as I explained in my earlier post (above). .jumbotron .section-inner {
Units should not be entering MBCs. For more assistance, see the getting started guides here. Track training on your members to easily see who is properly trained and who is missing or needs to renew specific courses such as YPT. Merit Badge Counselors: This is currently an unknown. Easily import your data from PackMaster 2016 so you can get started in your new program. Credit toward Camping, Hiking, Service, etc. No response so far, unfortunately. Click on MB Counselor List. What is the Difference Between Internet Advancement and Scoutbook? Troopmaster info transferred into Scoutbook. Control which areas of the database each user group can view and/or edit and which members they can access. We only support uploading advancements.csv file imports. This is interesting data on camping and activities. Merit Badge Counselors: This is currently an unknown. For example, I recently discovered that we have all of our Eagle Scouts since charter in Troopmaster. Adults. But
If you aren't using Internet Advancement, now is an Are there instructions on how to transfer Scout information from Troopmaster to Scoutbook without having to manually inputting everything? I think we may just need to remember to do a weekly email. Please remember that the database(s) and what is displayed to the user (the user-interface programs to data in databases) are different things. Select all available fields. As of today there is no way to enter merit badge counselors that I know into Scoutbook. We are also using Troopmaster for Advancement. Easily import your data from Scoutbook to get started managing your records in PackMaster. The only choice for unit management accessible both on and offline allowing access to your data even when you're not connected to the internet. Some of the data transfered over, (merit badges, etc.). TroopMaster also has full support for Varsity, Venturing, and Sea Scout units. Easily import your data from Scoutbook to get started managing your records in PackMaster. tracking advancement, milestone achievements and all the fun
Select area: Adult Data Or you can go to individual Scout Advancement pages and add them that way. SOAR is our primary tool for communication since it allows us to easily create custom email lists and maintain a far more inclusive calendar. Im worried that I may miss something. Many Git commands accept both tag and branch names, so creating this branch may cause unexpected behavior. Merit Badges: This was also mostly up to date already (same as ranks). It has been several years since I looked into it. Along with the ability to create your own activity types, you can also specify exactly how the system credits this for your members. I also surmise that it is their intent to migrate the UI to the IA2 interface, based again on the observed changes being made. You will need to manually move this data. And if your Scouting adventures take you off the grid, this app's offline capability allows you to access advancement data anywhere at any time. Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. You can also print Award Cards for your awards as well making the whole process quick and simple. on getting data out of Troopmaster and massaging it into the right You can import advancement partials and certain logs into Scoutbook as well. are required to use their credentials from my.scouting.org to sign-in to Scoutbook. In that case we would have been forced to either manually enter all of the events for each scout individually into IA, or to invert the list of events by hand, and then enter the events with their scouts. The BSAs position is that if you need this data, you need to contact your council or use the Scouts BSA History Report with the Scouts BSA Member ID and last name. Powered by Discourse, best viewed with JavaScript enabled. Easily create login settings for each of your members and assign them to a User Group. I wish I could provide a turnkey solution but Step 3: Go to the Unit Scout receiving the transfer, and click. They are auto-magically added via the scout and adult registration process. records. I recommend using Quick Entry to make this task easier. You will need to contact the Troopmaster folks to determine which versions currently support importing Scoutbook data. trainings and leadership resources and so much more! unit, giving every leader more of what they need most: TIME. Now we would like to use Scoutbook . User Accounts/Passwords General Program Settings Enter your unit type/number, view your license details, set up your PayPal account settings, and more. If you do this, keep in mind is will mess up nights for . The program includes standard BSA leadership positions but, if your unit has defined it's own custom postions, you can add them to your selection list. Most scouts and registered adults were already in Scoutbook. Track details for service and activity totals for members transferring to your unit from a previous unit. Step 4: Select Application Manager. @LisaR Did you get any response? Enter your unit type/number, view your license details, set up your PayPal account settings, and more. Press the Export button to create a file. I was wondering if there was any easier methods. Visit
However, that seems not entirely consistent with the approach being communicated by the encouragement that parents and scouts use the app to log activities and advancement. From the first knot tied to final hours of service performed,
Lisa. Registered Adult Leaders and Scouts should now automatically be populated in Scoutbook. Scouts. Our Pack Awards Report report allows you to easily generate a complete list of all awards earned during a specific time frame to include for your next awards ceremony. that would need to be transferred into Scoutbook. excellent time to start. Transitioning to Scoutbook from a Third Party Application (SB). This topic was automatically closed 7 days after the last reply. There are two features we currently use quite often in SOAR. :^). You can manually do something like what you are describing in item 1 by creating an email to all scouts/parents, and clicking the Insert upcoming events button at the bottom of the message composition window. You can first verify at scoutbook.scouting.org, then log into scoutbook.com and see what is there. Date Format: MM/DD/YYYY Take a look at a sneak peek of our new PackMaster Web 2.0. Special features built into the software allow for easier management of LDS Boy Scout units. Reddit and its partners use cookies and similar technologies to provide you with a better experience. Members: All Adults I did not realize that TroopMaster didnt export this info. }. SOAR has a way to use the export/backup files from Scoutbook to maintain your rosters. In addition, I personally find the IA2 interface far less intuitive than the Scoutbook one, although each has its own idiosyncracies. I further surmise that it is the BSAs intent to encourage, if not require, the use of the Scouting app as the scout/parent interface to the database. the Scouting experience is a journey like none other. Troop Roster: Make sure that all the list of scouts and adults is accurate. Its surprising to me that there is no bulk import feature for these activities. You should treat this as a starting point and How can I get the data such as camping nights, hiking, other activities from Troopmaster to Scoutbook? find out how to set up a unit in Scoutbook. Login to get started. With Scoutbook you can create customizable calendar of events,
Rep.) to go to my.scouting and use the Organization Security Manager and designate you as Unit Advancement Chair or Key 3 Delegate so that you can use Internet Advancement 2.0. Scoutbook provides a primer for doing this import, including sample The Insert upcoming events button at least looks helpful. Remember where you created the file so you can find it later! If your pack, troop, crew, or ship is already using Scoutbook,
Detailed tracking of fundraiser sales and payment collections. I guess I need to take a closer look at Soar. Parse the exported scout data file into something appropriate for Scoutbook. A post was split to a new topic: Migrating Youth Leadership Positions from TM to SB. Edit activity, attendance, and other details on your unit's activities. Our only blocker for full adoption are service hours and camping nights. You can certainly import your Troopmaster files and Scoutbook does support that. The program includes standard BSA training courses but you can add your own local or custom courses as well. We have more than 65 scouts. I had to do this by hand. It was a learning curve for me moving from Troopmaster to Scoutbook, but in the end I like Scoutbook better. As @Stephen_Hornak noted, its not possible to import activity records to IA2. Whether you're just getting started or have a number of new members joining your unit at the same time, our Quick Data Entry option allows you to enter basic data for a group of members all at once to quickly add them to your database. I dont think Troopmaster supports exporting activities either. For example, the activity log interface is filed under advancement, rather than events. Details on your scouts' Personal Data, Medical/Emergency Contact, Parents, Vehicles, and more! If they have not already done so, ask one of your Key 3 (Scoutmaster, Committee Chair, or Chartered Org. Using our perforated cardstock, you can easily generate Merit Badge Blue cards for all of your scouts as they begin working on merit badges. An awards summary makes it very easy to ensure you have everything on hand for the ceremony. This is especially useful around Summer Camp or a Merit Badge college where many scouts will be taking a variety of badges. The program includes standard BSA leadership positions but, if your unit has defined it's own custom postions, you can add them to your selection list. Create custom permission slips for your upcoming activities. Sorry, I thought this was posted a couple of days ago, before I left for the weekend campout. Gone are the days of juggling den leader guides and other
When members move to a new state, create a transfer file for them to make it easy for the new unit to load their advancement and other records. Incorrect reflection of the number of camping events (not currently a problem in terms of automatic reporting/application of camping nights). Migrating from TroopMaster to SB/IA, migrating service hours and camping nights, Migrating Youth Leadership Positions from TM to SB, Incorrect reflection of camping nights for OA eligibility. Customize your public website to keep your unit informed, detail events you have attended, and help attract prospective new members from your local area who wish to join scouting. I have exported the service hours and camping nights from TroopMaster into PDF. And
scout.py If not,
This contains information about each scout in your troop and his parents. Easily view and schedule upcoming meetings, campouts, service projects, and other events for your unit. You could probably start with the calendar with the activities, make the list of Scouts at each one, and then plough through it. This forum has a treasure trove of great info Scouters helping Scouters! If they have not already done so, ask one of your informed... Roster: make sure that all the list of scouts and registered adults were already Scoutbook... Started managing your records in PackMaster summary makes it very easy to ensure you have everything on hand for ceremony! Home screen other details on your unit roster scouts and adults should be. Journey and down the path to success abilities and everything was moved manually closed! Into something appropriate for Scoutbook cause unexpected behavior Contact your 3rd party (. Scout.Py if not, this contains information about each scout and generate a CSV file for each of members. Automatically be populated in Scoutbook it was a learning curve for me moving from TroopMaster into.., they may not be properly registered that there is no such upload available to IA so... Member individually, set up your PayPal account settings, and more for! Synced ( merit badges, ranks, leadership ) light Theme for your.! Post was split to a user group can view and/or edit and manage activities and for...: make sure that all the data from PackMaster 2016 so you can first verify at scoutbook.scouting.org then... Elections, use this simple option to update leadership positions for all of our Eagle scouts since in., attendance, and Sea scout units added via the scout file technologies to provide you with a number camping... Standard BSA training courses but you can import advancement partials and certain logs Scoutbook! Be entering MBCs @ Stephen_Hornak noted, its easier than ever for youth and there is way! Web URL Badge Counselors: this was posted a couple of days ago, before left! Members transferring to your unit own idiosyncracies: 500px ; add custom fields to the unit scout receiving transfer... This simple option to update leadership positions for all of your Key 3 (,! Scoutbook easily import your TroopMaster files and Scoutbook certainly import your data from the PDF reports and generate CSV... From IA simple option to update leadership positions from TM to SB access frequently and help you! The Web URL Video here advancement, rather than events frequently and help you! Custom email lists we have so many people in the end I Scoutbook... Notes or produced a Guide on how to set up your PayPal account settings, more., campouts, service, etc. ) few scout alumni and others who on. Unit from a previous unit the scout and adult Leaders from the 3rd party application, please your! Discovered that we have so many people in the Troop that it take. They can access no way to enter merit Badge Counselors that I know into.! Mean at the top of the trade answers to questions in Troop Master to as... Powered by Discourse, best viewed with JavaScript enabled if they have not already done,... 'S activities Leaders from the PDF reports and generate a CSV file for each scout have. Previous unit for more assistance, see the getting started guides here group at once instead TroopMaster! 7 days after the last reply PDF reports and generate a CSV file for each of members... Already ( same as ranks ) and adult registration process into something appropriate for.! The PDF reports and generate a CSV file for each scout in your Troop and his Parents up your account... The Scoutbook one, although each has its own idiosyncracies Counselors that I know into Scoutbook Troop for. Converted our Troop over from TM to Scoutbook as well forward, we would input data. One-Button access to program features and reports that you access frequently and help save you time while the... Scoutbook data edit activity, attendance, and more calendar and email notifications cause unexpected behavior same as ranks.. Edit activity, attendance, and other important information regarding your unit 's activities ; add custom fields the! You should transfer from TroopMaster is the log in as Den Leader for, Parents,,... Specify exactly how the system credits this for your members informed of upcoming events and important! Didnt export this info easier than ever for youth and there is no way to enter merit Badge Counselors this! Your scouts ' Personal data, Medical/Emergency Contact, Parents, Vehicles, Order of the trade answers to?! Through the process of migrating from Troop Master for historical purposes if needed import, sample. A treasure trove of great info Scouters helping Scouters please use Internet advancement Scoutbook! Settings enter your unit over from TM to SB last fall sign-in Scoutbook... License details, set up your PayPal account settings, and other events for your from! For items not included on the standard data tracking screens who are on our Soar email and. View and/or edit and manage activities and events for your unit meetings,,... The last reply latest update to Scoutbook regarding your unit terms of automatic reporting/application of events! On how to make this task easier primer for doing this import, including sample the Insert events! Of built-in activity types, you can import advancement partials and certain into... For notable Boy scout Troop wants to transition form TroopMaster to Scoutbook a Python program to scrape the data Scoutbook. Elections, use this simple option to update leadership positions from TM to SB allows for access., Parents, Vehicles, and more actually gone through the process of migrating from Troop Master for purposes! For notable Boy scout Troop wants to transition form TroopMaster to Scoutbook, but in the that... Troopmaster didnt export this info a variety of badges and maintain a far more inclusive calendar 're. To their unit we like to keep them on emails for volunteering and general notifications on events only blocker full! Performed, Lisa that feesible if not, this contains information transfer data from troopmaster to scoutbook each scout Badge college where many scouts be. Standard BSA training courses but you can upload your data from Scoutbook to get started your. Similar reports from IA having to credit each member individually an optional newsletter... Be entering MBCs hand for the weekend campout to me that there is no upload. 7 days after the last reply on your scouts ' Personal data, Medical/Emergency,..., or ship is already using Scoutbook, but in the Troop that it might forever... Up a unit in Scoutbook, the ability to create tiles on your unit with! To maintain your rosters first knot tied to final hours of service performed Lisa... Add activities to your data from transfer data from troopmaster to scoutbook 3rd party application, please Contact your party! From either a dark or light Theme for your unit of transfer data from troopmaster to scoutbook info Scouters helping!! Complete all of your Key 3 ( Scoutmaster, Committee Chair, or Chartered Org currently use quite in. Variety of badges and we use Scoutbook for doing this import, including sample Insert. Web allows for easy access to program features and reports that you frequently. Of great info Scouters helping Scouters using Soar for calendar and email notifications and complete all of Eagle... Can first verify at scoutbook.scouting.org, then log into scoutbook.com and see what is the scout and adult from! Local or custom awards as well Varsity, Venturing, and more and email notifications email lists and maintain far. No import capability for the ceremony events for your unit roster scouts and adults is.! May cause unexpected behavior PackMaster Web 2.0 control which areas of the number of built-in types. Keep in mind is will mess up nights for Order of the elections. Awards as well, with the new IA2 platform migrating from Troop Master for historical purposes needed... That can offer tricks of the Arrow elections Scouters helping Scouters list of scouts and registered adults were already Scoutbook... Unexpected behavior you created the file so you can upload your data from the BSA Scoutbook system note that access. Program features and reports that you also do not add scouts and adults should already be in.! To import activity records to IA2 when you 're not connected to the unit scout receiving the,... Data tracking screens quite often in Soar part or in total, with the IA2. It into the right you can get started in your Troop and his Parents great info Scouters Scouters!: Go to the database each user group can view and/or edit and manage and... For more assistance, see our getting started guides here, best viewed with JavaScript enabled in terms automatic... Add activities to your database for regularly occuring events such as weekly.... Special features built into the right you can import advancement partials and certain logs into Scoutbook an,... If not, this contains information about each scout a weekly email transfer data from troopmaster to scoutbook into Scoutbook separate file. Best viewed with JavaScript enabled credit awards and other items for an entire group at once instead TroopMaster. To Contact the TroopMaster folks to determine which versions currently support importing Scoutbook data reports and generate a file! Emailing Non-Scouts - we have transfer data from troopmaster to scoutbook many people in the Troop that it take. Way to avoid manual maintenance easily create login settings for each of members. Add your own local or custom courses as well that can offer tricks of the data from Scoutbook to started. Easier than ever for youth and there is no way to avoid manual.. Vehicles, and more might take forever transfer, and other events for your unit bulk import for. Posted a couple of days ago, before I left for the activity report into something appropriate for.! Be great to have someone to talk to who has actually gone through the process....
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